Microsoft’s OneDrive Sync client – a feature available for all licensed users which allows you to manage your OneDrive and SharePoint files from your native File Explorer. As it resides in File Explorer, it won’t have the full capabilities that SharePoint offers. Saying that, it’s still an effective and powerful tool used by many for accessing, editing and even sharing files externally or internally.
Before we get into the setup, let’s attempt to clear up something around the terminology. Despite the name “OneDrive sync client”, the function actually works for both OneDrive libraries and SharePoint libraries.
Yeah, I know.
Good thing is, it’s really easy to setup. And once it is, you’ll be able to access your online files as easily as clicking into File Explorer. One important thing to remember though, is that the Client will need to be running in order for any changes you make to files to be synced. More on this later.
Then, click the Sync button. You may need to click the “get the latest version of OneDrive” button if the program isn’t already being downloaded.
Once the file has been downloaded, install it and run through the steps. You will need to sign in with your Office 365 email and password.
How it works
Online vs. On-Demand
- Allows for easy, quick access to OneDrive and SharePoint files.
- Compatible with Mac as well as Windows.
- It forms part of your File Explorer or Finder experience, so it makes Office 365 storage easily available to non Microsoft applications, such as Adobe Acrobat.
- Can take up a lot of memory on device.
- Utilises File Explorer search functionality which isn’t great.
- Limited features compared to what can be done in SharePoint or a third-party software such as Oxygen for Outlook.
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